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Health Fair Planning Guide

//Health Fair Planning Guide

Health Fair Planning Guide

Getting Started – Secure management support

  • Justifications for having a Health Fair
  • Health risk assessments
  • Help for high-risk population: smokers, obese employees
  • Early detection of diabetes, heart disease risk factors (high cholesterol,
    high blood pressure)

Health Fair Participation – Establish your audience

  • Employees only, whole family, retirees?
  • Community involvement? Theme?

Health Fair Time Line

  • Establish a date and time Allow 4-6 months of planning time

Health Fair Planning

  • Establish health-related screenings, tests, other activities you’ll
    offer Establish educational literature and other learning opportunities Health
    Fair will provide Include any “fun” activities, or food/beverage
    needs for the fair

Health Fair Location & Logistics

  • Consider location big enough to accommodate the largest volume of employees
    at “peak time” periods
  • Determine how booths/stations will be set up

Health Fair Vendors

  • Target relevant health/safety-related community and corporate vendors to
    provide services, educational materials, incentives and giveaways

Health Fair Marketing

  • Determine marketing tools to be used to inform employees/members (posters,
    mailings, e-mail)
  • Determine any incentives or giveaways that will be included in the fair
    or used to promote participation in the fair

Health Fair Scheduling

  • Coordinate timing and events with staff and/or volunteers

Health Fair Personnel

  • Schedule appropriate experts Physician or similar health care personnel
    to provide patient consultation for review of blood draw lab results
  • Nurse(s) to administer immunizations
  • Administrative/all-purpose individual to facilitate paper work, finger sticks
    and to provide general assistance
  • Pharmacist or pharmacist assistant if appropriate Dietitian for nutritional
    counseling suggested personnel designated for health fairs


  1. The Robert Wood Johnson Foundation via Reuters Health E-Line.
  2. Kaiser Daily Health Policy Report, (9/11/03)
  4. “Is Stress Nibbling Away at Your Bottom Line?” By Stephen Alper,
    Nov. 15, 2002.
  5. Health Promotion in the Workplace, Michael P. O’Donnell, page 415.
2009-05-11T04:53:19+00:00 Employee Wellness|0 Comments

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